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License: Faculty/Staff, Texas State Owned Computers

SAP GUI is a Mac OS X application used by faculty and staff at Texas State to access the SAP administrative database. For more information on SAP at Texas State, visit the SAP Resources web site.

NOTE: This software is NOT needed if you simply want to enter timesheet information or view your electronic paycheck stub. For those tasks, you should use the Firefox web browser to access the SAP Portal. Only Texas State faculty or staff who have been previously authorized to directly access the administrative database will be able to use SAP GUI.

It is highly recommended that you upgrade to the latest version of Mac OS X, via Software Update, prior to installing SAP GUI for Mac OS X.

  1. From the Apple menu, select System Preferences... and then select Absolute Manage.
  2. Note:  If you do not see this option, download and install Absolute Manage or contact ITAC for assistance.

    System Preferences - Select Absolute Manage window

  3. Select the Software Updates tab and click the Show On-Demand Software button.

  4. Software Updates tabs and click Show On-Demand Software window

  5. Check the SAPGUI option and click OK.
  6. On your desktop or in the Downloads folder, double-click on the icon for the zip file you downloaded to decompress that file, if necessary. A folder named SAPGUI Installer will appear.

IMPORTANT: You must be logged into an account on your Mac that has administrative privileges in order to install SAP GUI. Otherwise, you will need to log out and then log into an Administrator account and install SAP GUI according to the instructions below. Then you will need to log back into the user account and download the Configure the Install application and run it while logged into the user's account. You can then drag the SAP application icon to the dock for easy access by the user.

See the Supported Macintosh page for information on licensing Mac OS X.

Installing SAP GUI for Mac OS X:

The install folder should have the following items in it once it has been uncompressed: the installer named Install SAPGUI for Mac OS X, a Configuration folder and the file Configure The Install. screenshot


Step 1

Double-click on the file named Install SAPGUI for Mac OS X. This will launch the installer for SAP GUI. Note: If you are using Mac OS X 10.5 or higher, you will prompted to allow the Install and Configure scripts to run.

The Installer will check your version of Mac OS X.

If you using too old a version of Mac OS X , you will be presented with a warning message that you need to upgrade to a certain minimum version of Mac OS X in order to run SAPGUI for Mac OS X. See the Macintosh Software page for information on obtaining a license for the latest Mac OS X for a faculty/staff computer.

If you are using an up-to-date version of Mac OS X for the SAPGUI for Mac OS X client, you will see:


Click the Install button to begin the installation


Step 2

You will get a Welcome dialog about the install.


Click on the button labeled Next to continue.

It will proceed to a screen that looks much like this:

SAPGUI Initial Install folder

Click OK

This will install the SAPGUI application in the folder SAP Clients located in the main Applications folder at the top level on your Macintosh HD.


Step 3

The installer will now run and unpack and install the SAPGUI program and its support files. When finished, the following dialog will appear:

SAPGUI Install Done

Click OK button to proceed to configure the installation.


Step 4

At this point, the following window will come to the front:

SAPGUI Configure

Click the Configure button to configure your SAPGUI installation to work with Texas State.

If installing SAPGUI on a Mac running Lion (Mac OS X 10.7.x), you will be prompted for an adminstrative username and password in order to create a SAP preference folder if it does not exist:

Admin password prompt to create SAP folder in Preferences folder

You should then see the following window indicating that the configuration was successful:

SAPGUI Configure

The installation is now complete.


Step 5 (if needed)

If you setting up a non-Admin user account, you will need to run the Configure the Install program manually while logged into the user's account. After installing SAPGUI as described above using an Admin account, log out and into the user's account. Download the Configure The Install program by itself.

Double-click on Configure The Install to place two settings files into the appropriate locations on the drive for the logged in user. It doesn't require any additional action on your part.

SAPGUI file location



Using SAPGUI for Mac OS X:

IMPORTANT: In order to access the SAP Financial or HR system using SAP GUI you must have been granted access.  You can request SAP access using one of the SAP forms on the SAP forms web page.

To run the application and connect to SAP, open the Applications folder on your hard drive. You will see a folder titled SAPGUI Clients.

Open the SAPGUI Clients folder and then the folder within it - this is the SAP folder.

Inside it, you will find an application icon beginning with "SAPGUI" and ending with the revision number such as "7.20rev6.1".

Here is a screen shot illustrating where SAPGUI should be located:

SAPGUI Configuration script

For easy access to the application later, it is recommended that you drag the application to your dock.

It is recommended that you delete the folder containing the older version of SAPGUI found in the SAP Clients folder.  You will need to delete the older SAP shortcut on the dock and create a shortcut on the dock for the new version you just installed.

Double-click the SAPGUI 7.20 application icon to launch it, you will then be presented with the connection screen.

Here is a sample screenshot. There is one choice for the RP1 production server and one for the BP2 server (Business Warehouse).

SAPGUI Connection dialog

To connect, click on the desired server, and then click on the button labeled Connect.

Upon successful connection, it will present you with the log-in screen, you can then enter your SAP ID and SAP password to enter the system.