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File and Data Sending and Receiving

As you make decisions on how to send and receive files, consider these services offered to the Texas State community. Important: If you work with Confidential and Sensitive Information (see Data Classifications definitions), be sure to only send or receive this type of information using the appropriate service(s) below!

Also see store and share services.

 

Texas State E-mail (BobcatMail)

E-mail Encryption

Texas State File Transfer One Time Link

Use Type

Send and Receive E-mail

Send and Receive E-mail

Send and Receive Files Send and Receive Messages
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Description E-mail service provided to all faculty, staff, and students. E-mail service that will encrypt the e-mail and allow for proper sending of confidential and sensitive information. Online file transfer service. Files securely encrypted and stored for 30 days. Online message service. The sender creates a message and generates a link which you send to another person. Once clicked, the link expires and the message is gone.

Mobile Access

Yes via your mobile device's Mail or Outlook app

Yes via your mobile device's Mail or Outlook app

Yes via Texas State File Transfer Yes via OneTimeLink

Off-Campus Access

Yes via Outlook or BobcatMail

Yes via Outlook or BobcatMail

Yes via Texas State File Transfer Yes via OneTimeLink
Transfer or Send Options Send e-mail messages and attachments to Texas State and non-Texas State users. Send encrypted e-mail messages and attachments to Texas State and non-Texas State users. Transfer and receive files to/from Texas State and non-Texas State users. Send and receive encrypted messages to/from Texas State and non-Texas State users.
Storage Space 30 MB is the largest attachment size 30 MB is the largest attachment size 50 GB total. Transfer one file at a time (zip files allowed). Larger option available based on business need. Message service has 25,000 character limit. No file storage.

Available To

Faculty, Staff, and Students

Faculty, Staff, and Students

Faculty, Staff, and Students Faculty, Staff, and Students

Data Classification Type Allowed

Public information

Red, yellow, and green icons

Red, yellow, and green icons Red, yellow, and green icons
 

Data Classifications Defined

Confidential Information

Data Sensitivity: High

Red file folder icon

Protection of data is required by law (e.g., TPIA, FERPA, and HIPAA data) or contractual agreements. Confidential information presents the most serious risk of harm if improperly disclosed.

Examples: social security numbers, credit card info, personal health records, student records, crime victim info, library transactions, court sealed records, access control credentials

Sensitive Information

Data Sensitivity: Moderate

Yellow file folder icon

Data that is releasable in a controlled and lawful manner under the Texas Public Information Act. Sometimes considered public, some assurance is required so release of information is both controlled and lawful. Unauthorized disclosure of sensitive information could adversely impact the university, individuals, or affiliates.

Examples: performance appraisals, employee birth dates, student e-mail addresses, donor information, voicemail, contents of e-mail, unpublished research

Public Information

Data Sensitivity: Low

Green file folder icon

Information shared broadly, without restriction, and at the complete discretion of the owner. From the perspective of confidentiality, public information may be disclosed or published by any person at any time.

Examples: job postings, service offerings, published research, directory information, degree programs, general information about university products and services

Learn more about Data Classification best practices.

Identity Finder Logo

 

Not sure if you have confidential or sensitive information stored on your work computer? Use Identity Finder (Windows or Mac) to scan and remove data that should not be stored there!