Old or used computer equipment can either be transferred to another university employee or it can be sent to Materials Management for disposal.  Please see the below requirements for performing such actions.

On-Campus Transfer

If the computer is being transferred to another university employee (or student worker), it is recommended that you use ITAC’s Refurbish Services to reload the operating system and standard software. If you intend to transfer the computer as is, a Software License Assignment form must be submitted.  Also, if the computer is being transferred to a different responsible cost center, an Equipment Transfer form must be submitted.

Transfer for Disposal

Before Texas State computer equipment is transferred to Materials Management, the computer's hard drive must be removed by a representative of the IT Assistance Center for proper disposal.  Once an Equipment Transfer form is completed (see below), ITAC will be automatically notified to come to your location and remove the hard drive(s).

To complete the transfer for disposal process, fill-in and submit the following forms:

1. Equipment Transfer
2. Software License Assignment
3. Request Pick-up of Surplus Equipment

Why We Require Hard Drive Destruction

• All stored data actually remains on your computer even after you delete files, empty the trash, or reformat drives; drive destruction eliminates that problem.
• Ensuring that no sensitive data leaves the university protects our campus community.
• Drive destruction keeps users from violating campus software license agreements which protects employees and the university.

For information or questions about what Texas State is doing to protect you and your computer, visit the IT Security Web site or contact the IT Assistance Center.