The purpose of the Computer Replacement Program (CRP) is to ensure HEAF-eligible faculty and staff have computers that operate well within the Texas State network environment and can be used to run supported Windows and Macintosh software. Through the CRP, the University has dedicated HEAF funds to provide faculty and staff with Dell or Apple desktop computers that are configured to function effectively for a minimum life cycle of three years.

If you are new to the CRP ordering process, please see the FY09 Computer Ordering Presentation. See also FY09 Computer Ordering News.

Those users already familiar with the CRP ordering process can order computers using the links below:

CRP - Dell Computers  |  CRP - Apple Computers

Optional upgrades to the base desktop configurations are available, and a laptop or upgraded computer may be substituted for the standard Windows or Macintosh desktop computer, but the additional cost must be approved by the authorized account manager and charged to the department.

Faculty and staff not eligible to receive a computer through the CRP should see the Non-Replacement Program (NRP).

Current CRP Allowances

Listed below are the amounts that the CRP will pay toward each type of computer.  Each allowance is equivalent to the cost of our standard desktop computer with flat panel LCD monitor.  If a laptop computer or any upgrades are requested, the department must pay the difference in cost between the total price of the computer requested and the CRP allowance for that computer type.

• Apple Macintosh or PowerBook computer with or without software image: $1,268.00
  • This allowance covers the cost of our standard desktop Macintosh computer with flat panel LCD monitor and three year warranty.

• Dell desktop or laptop computer without Dell-installed software image: $1,097.00
  • This allowance covers the cost of our standard desktop Windows computer with flat panel LCD monitor, and at least a three year warranty.  If you request the Texas State standard software image on any laptop computer or a desktop computer with upgrades that are not compatible with the Dell-installed software image, the software will be installed at no charge by Technology Resources.  Because the computer will not be imaged at Dell, this is the allowance that will apply.

• Dell desktop or laptop computer with Dell-installed software image: $1,137.00
  • This allowance covers the cost of our standard desktop Windows computer with flat panel LCD monitor, and at least a three year warranty, and pre-loading of Texas State standard software at the Dell factory.  Please note that laptop computers can now be ordered with the Dell-installed software image.

Each department determines who will receive computers through its CRP allotment. To determine if you are on your department's list, please check with your chair or director.

Ordering Information

All requests must be submitted to the CRP Contact in your department.  CRP Contacts are responsible for completing the CRP Form and submitting the form for all required signatures.  Requests are processed on a first-submitted, first served basis.  Questionnaires will be sent to designated recipients from September through April.

If you would like to request a standard desktop or laptop computer, you can simply notify your CRP Contact regarding your choice.   Any additions or upgrades must be charged to your department and requested using the guidelines found on the ordering instructions pages linked below.  The person designated as requisition approver for the cost center/fund/internal order/WBS being charged will receive electronic notification when the purchase requisition has been created and is ready for approval in SAP.

Review Standard Computer Configurations

Our standard Apple and Dell computers include desktop, laptop, and mobile laptop (smaller and lighter) computers that have been carefully selected to satisfy the needs of most users.  Options that are popular or have been evaluated as beneficial and cost effective are available as upgrades (at department expense) on our standard models.  Due to specially negotiated pricing and logistic advantages, our standard configurations will generally offer better value and be received in less time than custom configurations.

Ordering a Computer

Please visit the following pages for links to our Apple Custom Store and our Dell Premier site.  Instructions are included for viewing and ordering a computer based upon one of our standard configurations, as well as for configuring a custom computer.

Login via your Texas State NetID and password is required in order to view CRP Contacts and Texas State configurations and pricing using the links below.  If you have trouble logging in, try using "txstate\xy12" at the User name prompt, where "xy12" is your Texas State NetID.

CRP - Dell Computers  |  CRP - Apple Computers

Personal Purchases

The CRP is not for personal purchases.  If you are a faculty member, staff member, or student of Texas State University-San Marcos who needs to purchase a computer for personal use, please use the following link:  Discounted pricing for personal purchases