In order to set up Outlook with Exchange, you must be using a computer connected directly to the Texas State campus network. This includes all machines located on campus, in the Round Rock extension campus, and those connected using the encrypted wireless or dial-up network. Texas State users connected to the Internet using other ISPs will be able to access their email using the web-based BobcatMail. 

Verify the version of Microsoft Office 2007

Open Microsoft Word to verify what version of Office is installed. Once in Word, select the Windows menu in the upper left , click Word Options along bottom right, select Resources and then click About. The version number should be at least Word 2007 (12.xxxx.xxxx) SP1. If you are running a previous release of Microsoft Office such as Office 2003, it is recommended that you upgrade to Office 2007.  Contact your Technical Support Person in your department to upgrade or faculty/staff workstations can be upgraded to Office 2007 over the campus network if part of the Texas State domain.

Verify that the Latest Service Release is Installed

Be certain that you have Office 2007 updated with the latest Service packs and updates before you proceed with the configuration of Outlook.

The updates to Microsoft Office are available by using Internet Explorer 6.0+ to download from:

http://office.microsoft.com/productupdates/

Exchange E-mail Configuration

From the Start menu, select Control Panel, User Accounts and then Mail.
(In Classic view, open Mail in the Control Panel window.)

In the Mail Setup dialog box, click on the Show Profiles... button:

Click the Add button.

Enter Exchange as the new profile name, and click the OK button:

In the Add New E-mail Account window, type in your name, Texas State email address and your Texas State password twice. Click the Next button:

 

You may be prompted to enter your Texas State NetID and password.  Enter your NetID and password using the format (txstate/NetID) as shown in the following example and then click the OK button.

 

If the auto discovery process goes properly, you will see a series of green checks and the message "Your e-mail account is successfully configured to use Microsoft Exchange" as illustrated below.

 

If the auto discovery process fails, check the box labeled Manually configure server settings and click Next.
Follow the instructions on how to manually configure Outlook 2007 for Exchange.

If successful, click the Finish button to complete the setup process. You will be returned to the Mail control panel window.

In the Mail window, select Always use this profile. From the drop down list, select Exchange and then click the OK button:

Run Outlook

Run Outlook by selecting the Start menu and then selecting the E-Mail (Microsoft Office Outlook) icon or you can select Start, All Programs, Microsoft Office and then Microsoft Office Outlook 2007.

Enter your NetID and Password using the format (txstate-NetID) shown in the following example and then click the OK button:

 

You are now ready to use Outlook to access the Exchange server to read and send email and to access and update your personal calendar. In addition, your personal address book in Outlook will be synced and stored on the Exchange server.